Payroll & Pensions

At EPM, we’re more than a service provider - we’re your dedicated payroll bureau, working behind the scenes to make sure every member of your team is paid accurately and on time.

We know that in schools and trusts, people are your biggest asset. From teachers to support staff, everyone deserves the peace of mind that their pay and pensions are being handled with care and precision.

You’ll have a named EPM adviser, always on hand to guide you through changing legislation, handle the details, and make sure you stay compliant – so you can focus on your people and your priorities

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Our Payroll Service

Our personable outsourced Payroll service service minimises pay-day queries through deep education knowledge, monthly cycle support, and 24/7 portal access - maintaining your control while ensuring accuracy.

Transform your monthly process with

CIPP-Accredited Expertise - Chartered Institute of Payroll Professionals accreditation ensures high standards and statutory compliance.
Our intuitive EPM Portal - Secure, 24/7 cloud-based platform for payroll management, submissions, and progress tracking.
Your Own Named Contact - Dedicated contact providing unlimited, responsive advice tailored to your School.
100% Education Focused - Our team exclusively serves education, delivering sector-specific expertise and up-to-date knowledge.
Seamless HR Integration - With EPM Connect, any updates made in the HR section automatically flow through to payroll - saving time and reducing the risk of error

Your monthly payroll timeline with EPM

In just 4 simple steps.

1Pre-Cut Off Window

You’ll have up to your agreed payroll cut-off window to upload any changes that will affect your monthly payroll through the EPM portal. These may include:

Any new starters or leavers
Contractual Changes
Pay Awards

2Payroll Checking

Your dedicated EPM team will process your payroll in line with the latest statutory requirements:

Process HMRC notification
Process Maternity schedules

3Draft Reports available

EPM prepares and uploads your draft reports to EPM Connect, giving you secure, instant access for review and approval.

Check draft reports for accuracy
Liaise with your dedicated Payroll Team

4Payroll Sign off

When draft reports have been checked, payroll can be authorised by the designated approver.

Payment instruction to HMRC, Pensions and Employees
Final Reports available
Payslips issued for all staff members

Our Pensions Service

Pension administration is essential but time-consuming for schools, with complex technicalities to navigate. We've simplified this process by working with 80+ pension funds to automate and streamline employee submissions. Our strong relationships with pension funds mean payments are accurate and on time.

Fully integrated with payroll, our pensions service provides:

Contribution band assessments and auto-enrolment monitoring
BACS payments meeting LGPS/TPS deadlines
LGPS forms completion (starters, leavers, variations, year-end returns)
Teachers' Pensions MCR submission
EPM Portal reports for end-of-year certificates and pension audits

Key Benefits

Effortless compliance

Our team work strategically to keep you updated on pensions reform changes, keeping our systems compliant with the latest requirements for Teachers Pensions (TPS) and the Local Government Pension Scheme (LGPS).

Pioneers in pension partnerships

Working closely with 80+ funds, we take initiative in simplifying pension admin, proactively collaborating with funds to automate and streamline data submission, not just for us, but all working in education.

Part of your payroll service

Payroll and pensions work in tandem. We handle essential admin tasks like assessment of contribution bands, auto-enrolment assessments, BACS payments of monthly contributions, and completion and submission of necessary forms and reports for both TPS and LGPS.

Access to dedicated support

Available to assist with reporting, pension queries and form submission allowing you time to focus on other critical tasks.

Real time reporting tools

Available through your EPM portal, you’ll have access to monthly reports detailing contribution bandings to help with completing end-of-year certificates and other auditing requirements.

Continuous Market Insights

We'll equip you with the latest information about statutory requirements and market insights, keeping you informed and compliant in a continually changing landscape.

Here’s what our customers say

"Our Payroll Adviser has been amazing and informative, people paid correctly, and we always feel there is someone available to help and answer queries. Nothing ever feels like too much trouble. We changed the way we worked when we moved to EPM. We now manage things centrally and this has really supported us. EPM have brought us a really high level, communicative Payroll system and access to relevant guidance and information whenever needed."
Liz Hall, Payroll and wellbeing officer, Aspire Academy Trust